Patient Privacy Policy

Oral and Facial Surgery Associates, Inc.

NOTICE OF PRIVACY PRACTICES


THIS NOTICE DESCRIBES HOW HEALTH INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED ND HOW YOU CAN GET ACCESS TO THIS INFORMATION.

PLEASE REVIEW IF CAREFULLY.  THE PRIVACY OF YOUR HEALTH INFORMATION IS IMPORTANT TO US.


OUR LEGAL DUTY:  We are required by applicable federal and state law to maintain the privacy of your health information.  We are also required to give you this Notice about our privacy practices, our legal duties and your rights concerning your health information.  We must follow the privacy practices that are described in this Notice while it is in effect.  This Notice takes effect (04/14/03) and will remain in effect until we replace it.

We reserve the right to change our privacy practices and the terms of this Notice at any time, provided such changes are permitted by applicable law.  We reserve the right to make changes in our privacy practices and the terms of our Notice effective for all health information that we maintain, including health information we created or received before we made the changes.  Before we make a significant change inour privacy practices, we will change this Notice and make a new Notice available upon request.

You may request a copy of our Notice at any time.  For more information about our privacy practices, or for additional copies of this Notice, please contact us using the information listed at the end of this Notice.


USES AND DISCLOSURES OF HEALTH INFORMATION


Treatment:  We may use or disclose your health information to a physician or other health care provider providing treatment to you.

Payment:  We may use and disclose your health information to obtain payment for services we provide to you.

Health Care Operations:  We may disclose your health information in connection with our health care operations. Health care operations include quality assessment and improve activities, reviewing the competence or qualification of health care professionals, evaluating practitioner and provider performance, conduction training programs, accreditation, certification, licensing or credential activities.

Your Authorization:  In addition to our use of your health information for treatment, payment or health care operations you may give us written authorization to use your health information or to disclose it to anyone for any purpose.  If you give us an authorization, you may revoke it in writing at any time.  Your revocation will not affect any use or disclosures permitted by your authorization while it was in effect.  Unless you give us a written authorization, we cannot use or disclose your health information for any reason except those described in this Notice.

To Your Family and Friends:  We must disclose your health information to you, as described in the Patient Rights section of this Notice.  We may disclose your health information to a family member, friend or other person to the exent necessary to help with your health car or with payment for your health care, but only if you agree that we may do so.

Persons Involved in Care:  We may use or disclose health information to notify, or assist in the notification of (including identifying or locating) a family member, your personal representative or other person responsible for your care, of your location, your general condition or death.  If you are present, then prior to use or disclosure of your health information, we will provide you with an opportunity to object to such uses or disclosures.  In the event of your incapacity or emergency circumstances, we will disclose health information based on a determination using our professional judgement disclosing only health information that is directly relevant to the person’s involvement in your health care.  We will also use our professional judgement and our experience with common practice to make reasonable inferences of your best interest in allowing a person to pick up filled prescriptions, medical supplies, x-rays, or other similar forms of health information.

Marketing Health Related Services: We will not use your health information for marketing communications without your written authorization.

Required by Law:  We may use or disclose your information when we are required to do so by law.

Abuse or Neglect:  We may disclose your health information to appropriate authorities if we reasonably believe that you are a possible victim of abuse, neglect or domestic violence or the possible victim of other crimes.  We may disclose your health information to the extent necessary to avert a serious threat to your health or safety or the health or safety of others.

National Security:  We may disclose to military authorities the health information Armed Forces personnel under certain circumstances.  We may disclose to authorized federal officials health information required for lawful intelligence, counterintelligence and other national security activities.  We may disclose to correctional institutions or law enforcement officials having lawful custody of protection health information of inmate or patient under certain circumstances.

Appointment Reminders:  We may use or disclose your health information to provide you with appointment reminders (such as voice mail messages, postcards or letters).

Access:  You have the right to look at or get copies of your health information, with limited exceptions.  You may request that we provide copies in a format other than photocopies.  We will use the format you request unless we cannot practicably do so.  You must make a request in riting to obtain access to your health information.  You may obtain a form to request access by using the contact information listed at the end of this Notice.  We will charge you a reasonable cost-based fee for expenses such as copies and staff time.  You may also request access by sending us a letter to the address at the end of this Notice.  If you request copies you will be charged the following:  an initial fee of $15 to compensate for the records search, $1 per page for the first 10 pages of paper records, 50 cents per page for pages 11-50 and 20 cents per page for pages 51 and higher.  X-ray duplication will be charged at $5 per duplication.  If you request an alternative format, we will charge a cost-based fee for providing your health information in that format.  If you prefer, we will prepare a summary or an explanation of your health information for a fee.  Contact us using the information listed at the end of this Notice for a full explanation of our fee structure.

Disclosure Accounting:  You have the right to receive a list of instances in which we or our business associated disclosed your health information for purposes, other than treatment, payment, health care operations and certain other activities, for the past 6 years, but not before April 14, 2003.  If you request this accounting more than once in a 12-month period, we may charge you a reasonable, cost-based fee for responding to these additional requests.

Restrictions:  You have the right to request that we place additional restrictions on our use or disclosure of your health information.  We are not required to agree to these additional restrictions, but if we do, we will abide by our agreement (except in an emergency).

Alternative Communication:  You have the right to request that we communicate with you about your health information by alternative means or to alternative locations (you must make your request in writing).  You request must specify the alternative means or location and provide satisfactory explanations how payments will be handled under the alternative means or location request.

Amendment:  You have the right to request that we amend your health information.  (your request must be in writing and it must explain why the information should be amended.)  We may deny your request under certain circumstances.

Electronic Notice:  If you receive this Notice on our Web Site or by electronic mail (email), you are entitled to receive this Notice in written form.


QUESTIONS AND COMPLAINTS


If you are concerned that we may have violated your privacy rights, or you disagree with a decision we made about access to your health information or in response to a request you made to amend or restrict the use or disclosure of your health information or to have us communicate with you by alternative means or at alternative locations, you may complaint to us using the contact information listed at the end of this Notice.  You also may submit a written complaint to the U.S. Department of Health and Human Services.  We will provide you with the address to file your complaint upon request.  We will not retaliate in any way if you choose to file a complaint with us or with the U.S. Department of Health and Human Services.

Contact Officer:  Business Manager

10506 Montgomery Road, Suite 203, Cincinnati, Ohio 45242

Tel: Oral & Facial Surgery Associates, Inc. Phone Number 513-791-0550    Fax: 513-791-1517